RSO Funding
Different Types of Funding
Student Organization Allocations
RSOs can receive up to $6,000 per semester to support their programming and needs through:
1. Organization Open Events: Events put on by the organization that are open to all students at the University of Mississippi. This includes food, venue, supplies, or other necessary items for the event. Events that require an invitation cannot be funded through the SAF.
2. Organization Closed Events ($2,000 cap): Events put on by the organization that are only open to members of that organization.
3. Operational Expenses ($1,000 cap): Items needed for the organization to function and best fulfill their mission.
4. Promotional Materials ($2,500 cap): Any items help publicize or promote the organization. If your organization is ordering items such as t-shirts or sweatshirts, the SAF cannot fund more than $25 per item per student.
5. Professional Development ($2,000 cap): Conference fees, speaker fees, and lodging expenses for conferences that promote academic or professional development on behalf of the RSO. Items under this category must be paid for through a departmental 25-Account (the procurement card cannot be used for these expenses).
Large Scale Programming
Funding is available to organizations in order to assist them in creating meaningful, large-scale campus programming that is open to all UM students. This funding has no cap and does not subtract from each RSO's $6,000 per semester allotment, but approval is contingent upon funds available and is at the discretion of the members of the Treasury Department. Collaboration with other RSOs is not required, but it is highly encouraged!
What Cannot Be Funded
Items for non-UM students
Decorations
Gifts & giveaways
Fundraisers & ticketed items
Tips
Requests under $50
Materials that will be sold
Salaries for those associated with the University of Mississippi
Animals
Flowers
Events that occur during breaks
Items that are not permitted on campus
Food for general RSO meetings cannot be funded. Food can only be provided for events/programming.
FAQs
If we have already paid for something for our event, can we receive a reimbursement?
No. ASB cannot under any circumstances reimburse organizations or individuals for any purchases made with a student or faculty’s personal card.
Do we need a roster of attendees?
Yes. Every funding request submitted needs a roster in order to be approved. the roster downloaded from the forum will not suffice, so you will have to create a roster with student names, UM emails, and if you are ordering items such as t-shirts that are itemized by siZe, you will need to include sizes as well so we can verify the amount of shirts/sweatshirts being ordered corresponds with the exact number on the roster. if there are any non-UM emails or faculty emails, we will ask for a new roster.
Can we request funding for items we intend to reuse over their useful life?
Yes! However, ASB needs written confirmation that these items will become university property WILL BE STORED ON UNIVERSITY GROUNDS, AND WILL REMAIn under the jurisdiction of the RSO’s faculty advisor.
How far in advance should we request funding for an event?
You should request at least 2 weeks before an event so there is plenty of time to schedule a time to check out the card should that be the method of payment used.
Is my organization eligible for funding?
If you are a registered student organization (RSO), have been active for no less than 30 calendar days, and have no outstanding debts to the University, then yes!
When are funding orientations?
Funding orientations, which every RSO's president or treasurer must attend each semester in order to qualify for funding, occur every Monday at 7 PM in Union Room 323.
What documentation will I need to submit for my request?
Every funding request requires some sort of unpaid, itemized invoice and a roster with only student names and emails. Depending on the type of request, you might need to submit advertising, MarCom approval, and/or proofs of the items being purchased.
Do all events need to be registered?
Yes, if you are requesting for funding for an event, whether open or closed, it must be registered through the ForUM before you can be approved for funding. You can apply for funding immediately after registering the event; we only need to see the confirmation the event registration has been submitted on the forum.
When can I expect my request to be reviewed, and when will I hear back about my request?
If your request is submitted before noon on sunday, the Treasury will review your request on Monday, and you will hear from us by Tuesday. If you submit your request before 7 pm on tuesday, your request will be reviewed on wednesday, and you will hear from us by thursday.
Why can we not request funding for food for general meetings?
Per Procurement policy, SAF money cannot be used for purely “social functions to promote fellowship among constituents.” the treasury can, however, provide funding for food for events and programming.
Can we request money for items we plan to sell or donate?
No. ASB will not fund items that are intended to be sold, resold, or donated. all items funded by asb are required to be used and/or reused by the organization funding for such items.
Do we need a flyer for our event?
If your event is an open event, yes! Your flyer will have to have the SAF logo attached to qualify.
Any further questions can be directed to the treasurer, Elsa Allmendinger, at asbtreasury@go.olemiss.edu.
RSO Funding
Registered Student Organizations (RSO) can request funding from the student activity fee to assist in fulfilling their purpose and impacts on campus.
Important dates
RSO Funding orientation is every monday at 7 pm in Union 323. Every Sunday at NOON is the cut-off for THE PREVIous week’s requests to be reviewed.
Documentation
An invoice with an itemized description of item(s) to be purchased and non-tax subtotal, a roster of students' names and student emails, event registration on the ForUM and a flyer with the SAF logo (if it's an event request).
Helpful Documents
How to Submit a Funding Request
1. Go to The Forum homepage and sign in with your MyOleMiss username and password.
2. Scroll down on the homepage to find your list of organization memberships and select the organization you wish to request funding for. (my membership in ASB is being used for an example here!)
3. On your organization homepage, select the manage organization tab.
4. Select the three lines in the left hand corner of the screen. Scroll down the drop down menu and select the Finance tab. Only those labeled as either the President or Treasurer of the organization will have access to the Finance tab.
5. In the right hand corner of the screen, select the button that states Create a New Request and select Create New Budget Request.
6. Select which Funding Request you would like to apply for.
7. Answer all questions on the Funding Request thoroughly to the best of your ability.
8. Pay close attention to the documentation step. All documentation must be uploaded on the form linked in the last question of the request (shown below). This could include but is not limited to: promotional materials for events, lists of students attending events, list of students receiving items, proofs of prices, or event registration details. All organizational open event promotional materials must include the logo below.
BELOW are the instruction within the Funding Request. Below is the linked form to upload all necessary documentation. Documentation must be submitted for your request to be reviewed!
9. Submit your request!